Learning Operations & Systems Design

I build systems that
keep working after I leave.

Learning ecosystems, operational infrastructure, AI workflows, and knowledge systems — designed to scale, built to last.

Flagship Work
Moore · 2025–Present
Moore to Learn
Translating executive vision into scalable operational infrastructure — Moore’s first enterprise learning ecosystem, built from zero.
InefficiencyLearning lived across scattered teams and informal channels
InfrastructurePlatform, governance, reporting, contributor model
Leadership valueVisibility into adoption, quality, and workforce upskilling
Scale moveFrom launch system to enterprise operating model
1,406active learners
15,977course completions
79%participation rate
Firstenterprise learning ecosystem
View case study →
Proofpoint · 2023–2024
Cybersecurity Academy
Training operations for one of cybersecurity’s largest external education platforms — 90,000+ learners, enterprise scale.
InefficiencyRecurring support questions and fragmented process knowledge
InfrastructureDocumentation, chatbot scripts, migration communications
Leadership valueMore consistent learner support at external scale
Scale moveTurned tacit support knowledge into reusable operations
90,000+learners served
810+support cases resolved
95%renewal rate, 45 accounts
View case study →
Ibotta · Summer 2023
Link Library
Built a scalable internal resource system that reduced information friction and improved speed-to-execution for client teams.
InefficiencyScattered links, unclear ownership, and tribal knowledge
InfrastructureRole-based resource library with maintenance workflows
Leadership valueFaster onboarding and proposal preparation
Scale moveStructure created before formal ownership existed
350+resources centralized
Still live1+ year after built
Role-basedresource organization
View case study →
Builds
Absorb LMS Copilot Agent

Custom Copilot agent trained on Absorb documentation for real-time architecture decisions without vendor escalation.

Quiz Generation Workflow

AI workflow that outputs complete quiz questions with custom per-answer feedback at ~90% accuracy before SME review.

Process Documentation Systems

Scribe AI-based documentation infrastructure across Proofpoint and Moore — from enrollment workflows to onboarding SOPs.

“Sara had put together extensive documentation — she was usually one step ahead of every ask.
Kate O’KeefeCybersecurity Academy Community Manager · Proofpoint

Want to work together or learn more?

aziz.s.sara1@gmail.com LinkedIn →
Learning Operations2025–Present
Moore to Learn
Translating executive vision into scalable operational infrastructure — architecting Moore’s first enterprise learning ecosystem from zero.
1,406Active Learners
79%Participation
FirstEnterprise Learning Ecosystem
Training Operations2023–2024
Proofpoint Cybersecurity Academy
Running training operations for 90,000+ learners across customers, partners, and internal teams. LMS migration, AI chatbot knowledge architecture, platform rebrand, and the documentation systems that kept everything running.
90,000+Learners Served
810+Cases Resolved
95%Renewal Rate
Knowledge SystemsSummer 2023
Ibotta: Link Library
Built a centralized resource infrastructure that reduced information friction for client teams and improved speed-to-execution in a fast-moving partnership environment.
350+Resources
Still live1+ yr later
Role-basedSystem
Market ResearchSummer 2023
Ibotta: Spanish-Language Market Research
Conducted cross-functional research on Spanish-language support and Hispanic consumer growth opportunities, translating user evidence into recommendations that informed Spanish-language marketing initiatives.
4Partner Teams
3,000Organic Referrals
2Campaigns Informed
Moore · Learning Operations · 2025–Present

Moore to Learn

Translating executive vision into scalable operational infrastructure — Moore’s first enterprise learning ecosystem, built from zero.

Role
Training Coordinator → L&D Program Manager
Timeline
April 2025 – Present
Scale
1,400+ learners · Scaling to ~4,000
1,406Active Learners
15,977Course Completions
79%Participation Rate
4.36Avg Course Rating
79Contributing SMEs & Growing
43%Learners on AI Content
40-creditEnterprise Learning Model Introduced

Problem

Moore had no centralized enterprise learning ecosystem. Knowledge transfer, onboarding, content governance, and learning visibility were fragmented across teams.

What I Built

Built the company’s first enterprise learning ecosystem: LMS implementation, governance workflows, content intake, contributor standards, reporting dashboards, onboarding infrastructure, and AI-assisted content workflows.

Business Result

Created a scalable learning foundation supporting 1,400+ active learners, 15,000+ completions, a 40-credit enterprise learning model, 79 contributing SMEs and growing, executive reporting visibility, and future expansion toward full organizational reach.

Moore to Learn operating model
Learning need SME contribution Course infrastructure Credit model Reporting loop

The Context

Moore is a large professional services organization operating across multiple business units. When I joined in April 2025, it did not have a centralized enterprise learning ecosystem. Knowledge transfer was fragmented. Onboarding was inconsistent. There was no shared infrastructure for how employees learned, developed, or accessed training across the organization.

There was a vision for one. But no platform, no governance, no operational infrastructure, and no clear path from idea to execution. My first day, I was pulled directly into LMS evaluation. That set the pace for everything that followed.

What I Built

Platform Selection & Implementation

I evaluated five LMS platforms against a custom requirements matrix, scoring each on functionality, scalability, integration capability, and organizational fit. Based on that evaluation, I recommended Absorb LMS, which became the platform of record.

Operational Infrastructure Design

The LMS was only part of the work. The ecosystem needed a complete operational foundation. I built the systems that allowed Moore to Learn to function at scale:

  • Content intake and governance workflows
  • Contributor standards and credit tracking, including 79 contributing subject matter experts and growing
  • 40-credit enterprise learning model introduced to create a clearer annual participation standard
  • Jira-based content roadmap and intake system
  • Training request workflows
  • Content publishing standards

Passport to Moore: Onboarding Infrastructure

Partnering with HR and Communications, I helped operationalize Moore’s executive vision for a structured onboarding program, turning it from concept into a functioning system.

Analytics & Reporting Infrastructure

I built and maintain executive-facing dashboards in Absorb Analyze, giving leadership real-time visibility into platform adoption, engagement trends, course completion rates, content performance, and operational health metrics.

AI Workflow Integration

  • Built an Absorb LMS agent in Microsoft Copilot, trained exclusively on Absorb documentation
  • Developed AI-assisted course outline and design processes for faster, more consistent content development
  • Built quiz generation and reporting workflows to reduce manual effort before SME review

Where Things Stand

79% participation from a standing start is a meaningful adoption signal. A 4.36 average course rating reflects not just completions but content quality that meets expectations. The 40-credit enterprise learning model introduced a clearer standard for annual participation and gave the program a more durable operating rhythm.

The governance and workflow infrastructure made it possible for 79 contributing subject matter experts and growing to participate across the organization, which is what makes it scalable.

Most of the systems I built did not exist before I built them. That is not a footnote. It is the point.

Proofpoint · Training Operations · 2023–2024

Proofpoint Cybersecurity Academy

Proofpoint

Training operations at enterprise scale — 90,000+ learners, an LMS migration, AI chatbot knowledge architecture, and the documentation infrastructure that kept everything running.

Role
Training Operations Intern
Timeline
October 2023 – December 2024
Scale
90,000+ learners
90,000+Learners Served
810+Salesforce Cases
95%Renewal Rate
75+Knowledge Docs
15+Process Guides
10+Cert Launches

Problem

Training operations served a large external learner population, but support workflows, documentation, migration communications, and knowledge access needed stronger operating infrastructure.

What I Built

Built process documentation, support workflows, chatbot knowledge architecture, migration communications, rebrand FAQs, Salesforce reporting support, and certification operations resources.

Business Result

Supported 90,000+ learners, resolved 810+ Salesforce cases, standardized support workflows, reduced repeated knowledge gaps, and contributed to renewal and certification program operations.

The Context

Proofpoint’s Cybersecurity Academy served enterprise customers, channel partners, and internal teams across cybersecurity certifications, instructor-led training, and self-paced learning.

What I Did

Day-to-Day Operations at Scale

First point of contact for daily stakeholder inquiries across training, enrollment, certification support, and platform access. Over 14 months: 810+ Salesforce cases resolved.

LMS Migration: Skilljar → Adobe Learning Manager

Contributed to platform testing, configuration, and learner communications for a migration affecting 90,000+ users globally.

AI Chatbot Knowledge Architecture

Developed the knowledge base that powered an internal AI chatbot: conversation flows, FAQ scripts, and support use cases that formed the chatbot’s operational core.

Process Documentation & Knowledge Systems

Built cross-functional process guides covering workflows across support, training delivery, and customer success.

“Sara had put together extensive documentation — she was usually one step ahead of every ask.”

— Kate O’Keefe, Cybersecurity Academy Community Manager, Proofpoint

Platform Rebrand: Level Up → Cybersecurity Academy

Co-led communication strategy reaching customers, partners, and internal teams. Wrote segmented email campaigns and authored the FAQ sheet distributed across internal channels.

Operating at this scope as an intern required treating the role as a full operational function, not a support position.

Ibotta · Market Research · Summer 2023

Implementing Spanish into the Ibotta App

A research project designed to expand Ibotta’s reach and better serve Hispanic and Spanish-speaking consumers through multi-language app support and targeted market visibility.

Role
Client Partnerships Intern
Timeline
June – September 2023
Scope
Market research · consumer insights · campaign recommendations
4Cross-Functional Partner Teams
3,000Organic Referrals in Case Study
2Spanish-Language Campaigns Informed
1Executive Research Deck

Problem

Spanish-speaking consumers showed signs of demand, but Ibotta needed a clearer business case for language support, market visibility, and user growth opportunities.

What I Built

Delivered a research deck combining market demand, user behavior insights, competitor review, scraped social comments, and recommendations for Spanish-language app and campaign strategy.

Business Result

Provided actionable insights that supported Ibotta’s focus on the Hispanic and Spanish-speaking market and informed Spanish-language marketing initiatives.

The Context

Ibotta had an opportunity to better serve Hispanic and Spanish-speaking consumers, but the work required more than a general recommendation. The business case needed evidence: market demand, consumer behavior, user friction, and practical visibility channels.

Research & Cross-Functional Collaboration

I collaborated with D2C Español, Market Research, Consumer Insights, and UX to explore user demand and feasibility for multi-language app support. I used Octoparse to scrape comments from YouTube and TikTok, exported the data into Excel, and used translation formulas to analyze Spanish-language feedback at scale.

As part of the pitch, I also recommended evaluating emerging AI translation tools to streamline the process of implementing multi-language app support, with subject matter experts reviewing translated content for accuracy, tone, and cultural fit before release.

I also developed a case study around a bilingual TikTok creator whose tutorials helped Spanish-only speakers navigate Ibotta while the app was still English-only. One creator video generated 3,000 organic referrals, demonstrating demand that was already finding its own workaround.

Evidence source
Social comment mining
Scraped YouTube and TikTok comments, then translated and grouped feedback to identify Spanish-speaking user friction.
Octoparse + Excel
Visibility channel
Podcast advertising
Recommended high-impact podcasts, including Yo Quiero Dinero, to reach Spanish-speaking consumers with stronger market fit.
Paid feature selected
Market signal
Creator-led workaround
A bilingual creator helped Spanish-only users navigate the English-only app, generating 3,000 organic referrals.
3,000 referrals

Outcomes

The research supported recommendations for Spanish-language app support, influencer opportunities, and targeted visibility channels. I also researched high-impact podcast advertising opportunities and recommended Yo Quiero Dinero, which was selected for a paid feature to increase Ibotta’s visibility with Spanish-speaking users. The initiative contributed to Ibotta’s broader Spanish-speaking market focus and informed two Spanish-language marketing initiatives, including Seguro que lloverá and Muestra gratis.

This project was not just research. It was pattern recognition: finding user demand before the product fully supported it, then translating that signal into a business case leadership could act on.

Builds

Systems, Workflows & Tools

Discrete systems, AI workflows, and operational tools built across roles — each solving a real problem.

Latest build log
Currently building: AI-powered knowledge systems, prompt libraries for repeatable workflows, and scalable learning infrastructure for enterprise enablement.
How I tend to build
Unclear friction Reusable infrastructure Adoption path Measurement Scale
Link Library

Hundreds of team resources scattered across bookmarks, Slack threads, and tribal knowledge.

A self-maintaining resource system in Google Sheets: 350+ curated links with automated sorting, role-based filters, audit tracking, and alerts for outdated links.

SystemKnowledge library
Quiet fixTurned scattered access into governed search
ToolsGoogle Sheets, App Scripts
ImpactFaster onboarding and resource access
Google SheetsApp Scripts
Spanish-Language Market Research

Spanish-speaking users showed demand, but the business case for language support and targeted visibility needed stronger evidence.

A cross-functional research project using market analysis, consumer insights, scraped social comments, and a creator case study to build recommendations for Spanish-language app and campaign strategy.

SystemResearch case
Quiet fixConverted user workaround signals into strategic evidence
ToolsOctoparse, Excel, research deck
ImpactInformed Spanish-language marketing initiatives
OctoparseExcelMarket ResearchConsumer Insights
Course Builder Workflow

Turning raw SME knowledge into structured course assets was time-intensive and inconsistent.

An AI-assisted workflow that transforms raw SME material into structured course outputs: outlines, objectives, and early drafts.

SystemCourse production workflow
Quiet fixReduced blank-page work for SMEs
ToolsClaude, Copilot, AI Agent
ImpactFaster structured drafts
ClaudeMicrosoft CopilotAI AgentAbsorb LMS
Quiz Generation Workflow

Building quizzes with meaningful custom-tailored feedback for every answer choice was slow and inconsistent.

An AI workflow that outputs complete quiz questions with custom feedback per answer choice, formatted for SME review.

SystemAI quiz workflow
Quiet fixMoved consistency upstream before review
ToolsClaude, Copilot, AI Agent
ImpactStructured SME review
ClaudeMicrosoft CopilotAI AgentAbsorb LMS
AI Presentation Feedback Agent

Internal facilitators received inconsistent, vague feedback after sessions.

A Claude workflow that evaluates presentation recordings and transcripts against a structured coaching framework.

SystemStructured feedback agent
Quiet fixMade facilitation feedback repeatable
ToolsClaude, AI Agent
ImpactClearer coaching output
ClaudeAI AgentStructured eval framework
Absorb LMS Copilot Agent

LMS architecture decisions and troubleshooting required vendor escalation or manual sandboxing.

A custom Microsoft Copilot agent trained on Absorb LMS documentation for troubleshooting and architecture decisions.

SystemLMS support agent
Quiet fixReduced vendor-dependency for routine decisions
ToolsMicrosoft Copilot, Absorb docs
ImpactFaster admin troubleshooting
Microsoft CopilotAbsorb LMS docsPrompt engineering
Process Documentation Systems

Operational workflows across training, onboarding, and platform administration were undocumented.

Scribe AI-based documentation systems at Proofpoint and Moore for enrollment workflows, onboarding SOPs, and platform operations.

SystemDocumentation infrastructure
Quiet fixMoved knowledge out of people’s heads
ToolsScribe AI, Confluence, SharePoint
ImpactLower support friction
Scribe AIConfluenceSharePointSeismicSalesforce Community
LMS Evaluation Framework

Selecting an enterprise LMS without a structured framework risks choosing based on demos instead of organizational fit.

A custom requirements matrix scoring five LMS platforms across functionality, scalability, integration capability, and fit.

SystemVendor evaluation matrix
Quiet fixTurned subjective demos into scored criteria
ToolsRequirements analysis, vendor sandboxes
ImpactInformed Absorb LMS selection
Requirements analysisVendor sandboxesAbsorb LMS
Learning Analytics Dashboards

Leadership had limited real-time visibility into adoption, learner behavior, or content performance.

Executive-facing dashboards in Absorb Analyze for adoption trends, completion rates, content ratings, and engagement patterns.

SystemLearning analytics layer
Quiet fixMade learning activity visible to leadership
ToolsAbsorb Analyze, Absorb LMS
ImpactBetter prioritization and reporting
Absorb AnalyzeAbsorb LMS
AI Knowledge Repository

Course knowledge, learner feedback, content assets, reporting data, and contributor information lived across disconnected LMS exports, SharePoint folders, files, and manual workflows.

A structured SharePoint-based knowledge repository designed to support AI-assisted search, course maintenance, evaluation analysis, content governance, and future Copilot agent workflows.

SystemAI-ready knowledge base
Quiet fixTurned scattered course artifacts into reusable institutional memory
ToolsSharePoint, Microsoft Copilot, Claude, Absorb LMS
ImpactFaster content updates, stronger searchability, reusable reporting intelligence
SharePointMicrosoft CopilotClaudeAbsorb LMSMetadata
Course Evaluation Intelligence System

Course feedback was difficult to interpret at scale because raw evaluation data did not automatically translate into trend visibility, quality signals, or content improvement priorities.

A repeatable reporting workflow that turns course evaluation data into structured HTML reports with historical feedback, comparative trends, rating summaries, response-volume context, and improvement signals.

SystemFeedback-to-insight reporting layer
Quiet fixConverted raw learner comments into decision-ready quality signals
ToolsClaude, Excel, HTML reports, Absorb evaluation data
ImpactFaster review cycles, clearer course quality visibility, better update prioritization
ClaudeExcelHTML ReportsAbsorb LMSEvaluation Data
Operational Workflow Systems

Content intake and external learning credit submissions arrived through informal channels with limited visibility.

Workflow redesigns using Jira, Microsoft Forms, and PowerAutomate to improve intake organization, tracking, and approval throughput.

SystemOperational intake workflows
Quiet fixReplaced ad hoc requests with trackable flow
ToolsJira, Microsoft Forms, PowerAutomate
ImpactCleaner intake and approval visibility
JiraMicrosoft FormsPowerAutomate
About
SA

I tend to show up before the infrastructure exists.

At Moore, there was no enterprise learning ecosystem — I built one. At Proofpoint, the documentation that new team members relied on did not exist yet — I wrote it before anyone asked. At Ibotta, there was no centralized resource system — I built one that still runs itself more than a year after I left.

The pattern is not coincidence. I am drawn to the ambiguous early stage: when there is executive vision but no operational foundation, when the problem is clear but the system to solve it has not been designed yet.

My background spans learning operations, knowledge systems, AI workflow design, and cross-functional program management. I have implemented enterprise LMS platforms, designed governance frameworks, built AI-assisted content pipelines, and run training operations at the scale of 90,000+ users.

I am currently the Learning & Development Program Manager at Moore, leading the continued expansion of Moore to Learn — the enterprise learning ecosystem I helped build from zero.

Outside of work, I enjoy reading, traveling, and trying new things that usually become projects. I think the best systems are the ones that feel obvious in hindsight.

Education
BBA — Marketing & ManagementUniversity of Texas at Arlington · Honors College
Minor in EnglishUTA
1st Place, Sales CompetitionVivint Smart Home · UTA
Veneratio Newsletter Staff WriterUTA Honors College
Certifications
Foundations of Project ManagementGoogle
Claude 101Anthropic
AI Champion for NonprofitsMicrosoft
Managing Diversity in OrganizationsUTA
“When I first joined the team, Sara was the intern who helped me get up to speed — which says everything about her abilities. She created detailed documentation that was always one step ahead of what the team needed.”
Nico JukicTechnical Training Coordinator · Proofpoint
“Within our team, Sara established herself as the go-to person for questions on many aspects of operations, and always made the time to help out a colleague.”
Kate O’KeefeCybersecurity Academy Community Manager · Proofpoint
“Sara is super impressive in all things education. Sara is a problem solver and has great vision. She is always investigating ways to streamline processes and improve company efficiency.”
Francis DalySenior Manager, Education · Proofpoint
“Sara is proactive and efficient in resolving issues, all with a can-do attitude. I knew when I would reach out to her with an issue, it would be resolved.”
Esther WeathersSenior Global Partner Program Manager · Proofpoint
“As a power user of our SaaS product, she consistently demonstrated a keen eye for detail, sharp insights, and the ability to clearly articulate her observations.”
Jessica NeufeldCustomer Success Manager · Scribe
“Sara proved to be such a resource to the team that she created a resource library still in use to this day for new team members.”
Grace O’MalleySenior Account Executive, Retail Partnerships · Ibotta
“At just 18 years old, Sara immediately stepped up and took on the role of General Manager. Under her leadership, we not only survived the challenges of launching during COVID-19 but became a profitable business.”
Nash LambertFranchise Co-Owner · Smoothie King
Resume

Sara Aziz

Fort Worth, TX · aziz.s.sara1@gmail.com
Experience
Moore
Learning & Development Program Manager
  • Lead continued expansion and operational oversight of Moore to Learn, scaling the ecosystem across 1,400+ employees as the program matures beyond initial launch.
  • Evaluate and integrate third-party content libraries, including AI-focused resources, to support enterprise-wide upskilling initiatives.
  • Manage LMS communications, engagement initiatives, and enterprise learning series.
Training Coordinator
  • Architected Moore’s first enterprise learning ecosystem: governance workflows, contributor standards, credit tracking, and scalable content processes.
  • Led end-to-end Absorb LMS implementation: platform evaluation, IT/HRIS integration, and enterprise rollout.
  • Built and maintain executive-facing dashboards in Absorb Analyze.
Jan 2026–Present


Apr 2025–Jan 2026
Proofpoint
Training Operations Intern
  • Managed operations for Cybersecurity Academy, serving 90,000+ learners across training, certification, escalation, and daily support workflows.
  • Contributed to LMS migration from Skilljar to Adobe Learning Manager.
  • Built 15+ cross-functional process guides and 75+ chatbot knowledge scripts.
  • Resolved 810+ Salesforce cases and contributed to renewal support workflows.
Oct 2023–Dec 2024
Ibotta
Client Partnerships Intern
  • Built a 350+ resource automated Link Library in Google Sheets, still used in new-hire onboarding.
  • Led cross-functional market research on Spanish language support; findings informed national campaigns.
  • Analyzed campaign performance and presented competitive benchmarking to Retail Senior Leadership.
Jun–Sep 2023
Core Competencies
Platforms & LMS
Absorb LMSAdobe Learning ManagerSkilljarScribe AISeismicConfluenceJira
AI & Automation
ClaudeMicrosoft CopilotPrompt EngineeringPowerAutomateAI Agents
CRM & GTM
SalesforceHubSpotMarketoCredly
Analytics & Reporting
Absorb AnalyzePowerBILooker StudioMode AnalyticsQualtricsExcel
Education & Certifications
University of Texas at Arlington
BBA — Marketing & Management · Minor: English · Honors College
  • 1st Place, UTA Sales Competition
  • Veneratio Honors Newsletter Staff Writer
Dec 2024
Foundations of Project Management · GoogleClaude 101 · AnthropicAI Champion for Nonprofits · MicrosoftManaging Diversity in Organizations · UTA
Contact

Let’s connect.

Whether you’re exploring a role, a collaboration, or just want to talk systems and learning infrastructure — reach out directly.